Free Wedding Budget Template

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Today’s post is written by wedding contributor, Katie Jakub. She’s super savings-savvy and has so many great tips.  Be sure to scroll to the bottom to grab the free budgeting/planning template!

Spreadsheet with heart overlay. Text on top reads "Free Wedding Budget Template & More! by KJ of"

Several weekends ago, my fiancé, Brian, and I celebrated my mother’s birthday with a big family dinner at a hole in the wall. 

As the evening progressed and the BYOB wine loosened everyone’s lips, my sister hurled the insult:

“Ryan [her husband] and I have decided that you two are the cheapest out of everyone in the family.”

Brian and I looked at each other and laughed because each family has their own dynamic of you-can’t-take-it-with-yous and save-every-last-penny. 

My sister and her husband edge into the former while we are closer to the latter part of the spectrum. We attempted to explain the differences in our situation compared to theirs — but oops! –my wine glass was empty and we quickly moved on.

Writing a Wedding Budget Without Debt

Brian and I consider ourselves frugal by choice because we refuse to walk down the aisle in any kind of wedding related debt.  

We are willing to spend money on the wedding, but we understand that for every dollar that goes to our portion the wedding, a dollar comes from our joint fund. What this means is that both our home budget and wedding budget are akin to a holy text for us during this year of planning.

How to Talk About Your Wedding Budget

Budgets are yucky.  Luckily for me, Brian hearts macros, spreadsheet, and formulas almost as much as he loves me.

Maybe more?

But he hates hates hates following a budget. 

On the other side of the marital venture, I get a kick out of the challenge of coming in on or under goal, but talking about the budget when mathematical formulae are involved makes my eye twitch.

We have learned several techniques over the past months that have seemed to make a huge difference in discussing and following the wedding budget.


Find time between your Tiger King and Ozark binge watching sesh to talk about the budget together. 

Both people need to understand what is going on and you should never let your partner off the hook when they say, “I don’t get it.” I always hate looking at the numbers because they turn into a pile of math soup, but even something as simple as changing how we approached talking about the budget entirely shifted how I viewed the budget. 

We learned a simple trick at our Pre-Cana classes and it’s made a huge difference.  The cornfield is on the right, but try rephrasing the discussion to something similar to:

“When you’re ready to talk about the budget, I’m ready to listen.”  

It makes us giggle and breaks the tension of the topic.


To me, having pretty colors made the budget friendlier. 

To Brian, it was formulas. 

Even something as simple as having our budget on a cloud based drive has made it less painful to use. We can both access the budget at any point. It’s not stored on one person’s computer. We can both edit as needed, and even check while we’re on the go.


It’s nice to dream about your big day, but you can quickly become disappointed when reality and your budget don’t align. The earlier you can have candid and honest discussions with any parents/relatives that will be helping pay for the wedding, the sooner you can move on to the planning stage.

This also means knowing how much you can cover.

If you already have personal or couple budget in place, you’re a step ahead because you know what you can contribute.

A simple overall budget number is a perfect starting place. Here’s one for example:

  • We know that we’ve got $5,000 from your parents,
  • $2,000 from mine,
  • And we can save $3,000 by the wedding.  

From here you know you have a $10,000 total budget, and can plan accordingly.

An overall budget number can influence your first big decisions such as the venue — especially if you have Plaza dreams on a fire hall budget.

From there, you can start to narrow in on how much you spend on what with a more itemized budget.


Sometimes, keeping-up-with-the-newlyweds can feel like a three ring circus of vendors. I’m here to tell you that you don’t need to have it all. 

Figure out what is absolutely essential for your wedding. Brian and I knew that we had to have cake and pie at our Pi Day Wedding.

Hilarious that we chose math as part of our wedding, right?

We also knew that making our own candy flavored liquor would be a special touch, but that a photo booth, up-lighting and a garden of flowers weren’t anywhere near the top of our list.  

It’s nice to want, but you definitely do not want to spend years paying off your wedding.


You negotiated a vendor’s price down? 


Whether it’s putting that money you saved towards a night out with your main squeeze or putting it towards a wish list item for the big day, you’ve got a little wiggle room to do something for you.  

When you’ve come in on budget, do something a bit smaller like a drinks out. You deserve it — you’ve put on your grown up BRIDE or GROOM-TO-BE plastered undies and followed your budget.

Free Wedding Budget Spreadsheet Template

To help you achieve wedding budget bliss or at least find your starting place, I’m including a copy of our free wedding budget template Excel file which includes:

  • Countdown clock.
  • Budget sheet.
  • Guest info.
  • Vendor info.
  • Seating charts.
  • Day of timeline.
  • Drop-off lists.
  • Must-have photo itinerary.
  • Songs for the DJ.  

Because this is a spreadsheet, you’ll easily be able to customize it and make the budget your own!

21 thoughts on “Free Wedding Budget Template

  1. Kathy

    I think that if I could have thought quickly enough -I always think of witty retorts about an hour after they are called for! – I would have turned the insult back on your sister and thanked her for the compliment. What a judgmental, spiteful thing for her to say.

    1. Katie Jakub Post author

      Haha, being sisters, I’m sure I’ve said my fair share of comments over the years and I’m sure I’ll get a few more zingers in and so will she. 🙂 I’m also very lucky that she is my one person bridal entourage (we’re only having a BM and MOH) so she’s taking on a lot for me!

      And we did take it as a compliment! With two houses, a wedding, a kitchen/bath remodel, I think we’ve done quite an awesome job of knowing our limits and not overextending our accounts!

    1. Katie Jakub Post author

      Oh, believe me, I still moan about how we should elope even though almost every single contract is signed. Unfortunately, neither of Brian’s grandparents nor mine can easily fly any more and we decided from the beginning that no matter what, the most important part was that we get to involve our grandparents. So we went the budget route!

    1. Katie Jakub Post author

      Thanks so much! We’ve set up our budget that we’ll come out ahead so we’re currently planning what to do with that money (rental property, fund for our new house, etc), but definitely not just blowing it all!

    1. Katie Jakub Post author

      Absolutely! We went on vacation earlier this year and decided to end our vacation a day early so that we would meet our overall budget! Should’ve stuck to our day to day budget but then we wouldn’t have had as much fun!

  2. PFJenna

    We had a budget with our wedding and it served us well. We also spent a lot of money.

    I could plan it more cheaply now — not sure I was up to the task then.

    1. Katie Jakub Post author

      Our venue and caterer are the hugest chunk of our budget by far, but we’ve tried to cut back in all the other areas–I’m excited to share some of the other stuff we’ve done!

    1. Katie Jakub Post author

      The nice part about my sister is that she will say what she means to say to your face. You always know where you stand with her!

  3. Erin @ Journey to Saving

    Ha, if someone in my family said that to me, I would have laughed and said thank you. I’m pretty sure I am the cheapest person in my family, aside from my grandma. My fiance and I aren’t going all out for our wedding, but I do want to make sure we spend less than $5,000. It will be quite a change, as my two cousins that married before me had huge weddings!

    1. Katie Jakub Post author

      Isn’t it funny how the most recent family weddings can influence how you plan yours? Or not plan yours? Good luck with the $5000 budget! I’d love to hear some of your tips!

  4. Britnee

    Our wedding was completely different that what any of our family expected. It was beautiful that family members that thought it was going to be “cheap” were blown away. Stick to your plan and don’t let anyone tell you other wise you will have a beautiful wedding that will reflect you two.

    1. Katie Jakub Post author

      Thanks so much! I’ve gotten used to the eye rolls when I tell my friends and family that something else will be covered in polka dots or have math on it!

  5. Lisa

    I love budgets and I’m hoping it’ll rub off on my fiance! Haha. But seriously, like you, we absolutely DO NOT want to have wedding debt AT ALL! Creating a budget was one of the first things we did as an engaged couple!

    1. Katie Jakub Post author

      We have a joint budget that my coworkers think is insane. It’s 9 tabs of macro’ed formula’ed amazingness! Hope all goes well with your wedding budget!

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